The Accounts Payable module will provide you with the information necessary to have direct control over expenses and manage your cash flow by planning rather than crisis. It will help you reduce late payments by better forecasting cash requirements and accurately recording and tracking all liabilities. You will have complete management of the payables function, with tight invoice entry, edit and maintenance controls. Full, yet flexible disbursement and distribution control with extensive vendor inquiry and review capabilities are standard. The module is fully integrated. All transactions are automatically carried to the general ledger. Entry and payment of checks is handled interactively, as needed. The system handles both manual and automatic check preparation, thus consolidating all payables check activity into one journal. Inquiry screens make invoice detail, vendor information and balances, expense check detail, etc. immediately available upon request.

Accounts Payable Features

Automatic application of vendor terms
Firm implementation of your payment procedures
Accountability management information
Accurate obligations and cash commitments reporting
Automatic check preparation
Easier check reconciliation
Capture of vendor payment history for easier response to vendor inquiries or problems
Each vendor account can have up to 15 automatic distributions to general ledger accounts, and this distribution can be changed for any individual invoice at time of entry
Cash Requirements forecasting lets you project accurately your cash needs. This report can be run at any time to show needed funds at selected future dates
Selective payment options based on due dates, vendors or specific invoices
Invoice "do not pay" flag which can be used to hold payment on any invoice which is disputed or incorrect
Duplicate invoice payment protection
User defined payment cycles
Pay multiple invoices with one check
Allows partial payment and tracking of any invoice
Automatic deduction of discounts option
Audit Trail report
Automatic check preparation
Check Register/Disbursements Journal Cash Requirements by vendor and date
Year-to-Date Purchases, by vendor
Outstanding Invoice list, by vendor
Invoice aging reports in detail or summary